Introduction
Young Professional Fellowship (YPF) is committed to protecting the privacy, integrity, and security of personal data belonging to all participants, applicants, partners, staff, and stakeholders. This Compliance Policy explains how YPF collects, processes, stores, and protects personal data in alignment with its mission to empower young leaders through global programs and initiatives, in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) (EU) 2016/679, where applicable.
Scope
This Policy applies to:
● Participants registering for YPF programs, events, workshops, and international fellowships
● Employees, contractors, mentors, and volunteers involved in YPF operations
● Partners, sponsors, and third-party service providers collaborating with YPF
● Visitors and users interacting with YPF through its website and digital platforms
This Policy applies to all personal data collected, processed, or stored by YPF, regardless of geographic location or method of collection.
CATEGORIES OF DATA COLLECTED
Young Professional Fellowship (YPF) may collect and process the following categories of personal data:
● Identity Data: Full name, email address, phone number, country of residence, and identification documents (if required)
● Program Data: Registration details, application responses, participation records, and engagement history
● Financial Data: Payment and transaction-related information for program registration
● Media & Marketing Data: Photographs, video recordings, testimonials, and participation highlights used for documentation and promotional purposes
● Technical Data: IP address, browser type, device information, cookies, and website usage data
PURPOSE OF DATA PROCESSING
YPF processes personal data for the following purposes:
● Program Administration: To manage registrations, applications, participation, and communication
● Communication: To provide updates, announcements, certificates, and relevant program information (including promotional updates where consent is given)
● Payment Processing: To securely handle registration fees and financial transactions
● Legal Compliance: To comply with applicable laws, regulations, and institutional requirements
● Media & Outreach: To document, promote, and share program impact through approved media content
Legal Basis for Processing
YPF processes personal data based on the following legal grounds:
● Consent: When individuals explicitly agree to the processing of their data for specific purposes
● Contractual Necessity: To fulfill obligations related to participation in YPF programs
● Legal Obligation: To comply with applicable legal and regulatory requirements
● Legitimate Interest: To improve programs, enhance user experience, and support organizational development and outreach
DATA PROTECTION MEASURES
YPF implements appropriate technical and organizational safeguards to ensure the protection of personal data, including:
● Encryption: Securing sensitive information during storage and transmission
● Access Control: Limiting access to authorized personnel only
● Monitoring & Auditing: Regular checks to ensure compliance with data protection standards
● Data Retention Policies: Retaining personal data only for as long as necessary for operational, legal, or administrative purposes
DATA SUBJECT RIGHTS
Subject to applicable laws, individuals have the following rights regarding their personal data:
● The right to access personal data held by YPF
● The right to request correction of inaccurate or incomplete information
● The right to request deletion of personal data, where legally applicable
● The right to restrict or object to data processing under certain conditions
● The right to receive personal data in a structured, commonly used format
● The right to withdraw consent at any time without affecting prior lawful processing
Requests to exercise these rights may be submitted using the contact details provided below.
CONTACT INFORMATION
For any questions, concerns, or requests regarding this Compliance Policy or data protection practices, please contact:
Young Professional Fellowship (YPF)
Email: info@youngprofessionalfellowship.org
Phone: +1 929 4125845